Riverhills Elementary PTA Board
2018 - 2019
Executive Committee
Principal: Todd Connolly
President: Regina Vickers
Recording Secretary: Bonny Cable
VP Ways and Means: April Morris
VP Membership: Kimberly Kirby
VP Programs: Et Trexler
Treasurer: Catherine McGillivray
Teacher Liaison: Meghan Hamylak
President: Regina Vickers
Recording Secretary: Bonny Cable
VP Ways and Means: April Morris
VP Membership: Kimberly Kirby
VP Programs: Et Trexler
Treasurer: Catherine McGillivray
Teacher Liaison: Meghan Hamylak
Standing Committees
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Programs
Programs Chair: Et Trexler Hospitality: Bonny Cable Reflections: Eva Busato iMOM & All Pro Dad Breakfasts: Regina Vickers 5th Grade Activities: Regina Vickers Father Daughter Dance: Regina Vickers Sunshine: Brooke Shepard Student of the Month: Jamie Gordon |
Ways & Means
Ways & Means Chair: April Morris Wildcat Pride- Regina Vickers Fall Fest: Regina Vickers Box Tops: Jamie Gordon Holiday Shoppe: Regina Vickers Birthday Marquee: Jamie Gordon |
Communications
Communications Chair: Bonny Cable Volunteer Involvement: Regina Vickers Membership
Membership Chair: Kimberly Kirby Business Partnerships: April Morris Yearbook: Jamie Gordon |
Descriptions of Positions - Executive Committee
President - The President oversees the functioning of the Executive Board. He/she chairs the monthly executive board and general membership meetings and works with the recording secretary to create the agenda for all PTA meetings with input from the entire executive board. The President is an ex officio member of all PTA committees. The President is the main liaison with the school’s administration. The President is also a delegate to the HCCPTAPTSA. He/she attends executive board meetings, general membership meetings, cluster meetings and any ad hoc meetings with administration or various subsets of the PTA membership. The president is expected to attend and help with all major PTA events.
VP Ways and Means - The Vice President of Ways and Means oversees all fundraising events for the PTA. S/he works with the chairperson of the event to ensure PTA guidelines are followed and to help in any way to ensure the success of the event. S/he attends all executive board meetings and general membership meetings. The VP is expected to attend and help with all major PTA events.
VP Membership - The VP of Membership oversees collection and tracking of PTA membership. This includes creating flyers and forms that provide information on how and why to join the PTA. A master list of all membership is kept in Mail Chimp for sending email notifications and newsletters. S/he also works with community and business members to create and maintain business partnerships and sponsorships. The VP is expected to attend and help with all major PTA events.
VP Programs - The VP of Programs oversees all non-fundraising community PTA events. The Program Chair works with the chairperson of the event to ensure the proper space is reserved, to set up needed funds, and to help in any way to ensure the success of the event. S/he attends monthly executive board meetings and general membership meetings. The VP is expected to attend and help with all major PTA events.
Treasurer - The treasurer is responsible for keeping an accurate and detailed account of all money received and paid out by the PTA. S/he receives and deposits all money paid to the PTA and creates checks for all payments and expense reimbursements made by the PTA. S/he provides a statement of the PTA profit and loss and cash position at each monthly executive board meeting and at each general membership meeting. The Treasurer is responsible for working with the PTA Executive Board and the school administration to establish a yearly operating budget. The Treasurer also coordinates the yearly audit of the PTA book and records. In addition, the Treasurer files an annual federal and quarterly sales tax returns on behalf of the PTA. The treasurer is expected to attend and help with all major PTA events.
Recording Secretary - The recording secretary is responsible for the documentation of all PTA business. In conjunction with the president, s/he creates the agenda for all monthly executive board and general membership meetings. The recording secretary attends both of these meetings, takes attendance, and creates detailed minutes. S/he is also called on to witness and document any special meetings throughout the year that may require minutes. The secretary is expected to attend and help with all major PTA events.
President - The President oversees the functioning of the Executive Board. He/she chairs the monthly executive board and general membership meetings and works with the recording secretary to create the agenda for all PTA meetings with input from the entire executive board. The President is an ex officio member of all PTA committees. The President is the main liaison with the school’s administration. The President is also a delegate to the HCCPTAPTSA. He/she attends executive board meetings, general membership meetings, cluster meetings and any ad hoc meetings with administration or various subsets of the PTA membership. The president is expected to attend and help with all major PTA events.
VP Ways and Means - The Vice President of Ways and Means oversees all fundraising events for the PTA. S/he works with the chairperson of the event to ensure PTA guidelines are followed and to help in any way to ensure the success of the event. S/he attends all executive board meetings and general membership meetings. The VP is expected to attend and help with all major PTA events.
VP Membership - The VP of Membership oversees collection and tracking of PTA membership. This includes creating flyers and forms that provide information on how and why to join the PTA. A master list of all membership is kept in Mail Chimp for sending email notifications and newsletters. S/he also works with community and business members to create and maintain business partnerships and sponsorships. The VP is expected to attend and help with all major PTA events.
VP Programs - The VP of Programs oversees all non-fundraising community PTA events. The Program Chair works with the chairperson of the event to ensure the proper space is reserved, to set up needed funds, and to help in any way to ensure the success of the event. S/he attends monthly executive board meetings and general membership meetings. The VP is expected to attend and help with all major PTA events.
Treasurer - The treasurer is responsible for keeping an accurate and detailed account of all money received and paid out by the PTA. S/he receives and deposits all money paid to the PTA and creates checks for all payments and expense reimbursements made by the PTA. S/he provides a statement of the PTA profit and loss and cash position at each monthly executive board meeting and at each general membership meeting. The Treasurer is responsible for working with the PTA Executive Board and the school administration to establish a yearly operating budget. The Treasurer also coordinates the yearly audit of the PTA book and records. In addition, the Treasurer files an annual federal and quarterly sales tax returns on behalf of the PTA. The treasurer is expected to attend and help with all major PTA events.
Recording Secretary - The recording secretary is responsible for the documentation of all PTA business. In conjunction with the president, s/he creates the agenda for all monthly executive board and general membership meetings. The recording secretary attends both of these meetings, takes attendance, and creates detailed minutes. S/he is also called on to witness and document any special meetings throughout the year that may require minutes. The secretary is expected to attend and help with all major PTA events.
Descriptions of Positions - Standing Committees
Programs
Hospitality - Chairperson is responsible for coordinating hospitality events throughout the year. The main events to coordinate include bus driver, custodial, lunchroom appreciation week, administrative appreciation week, teacher appreciation week, and feed the teachers on conference nights.
Reflections - Each year, the PTA Reflections Program challenges students to create art inspired by a specific theme. Chairperson is responsible for advertising program, soliciting entries, and ensuring all entries are submitted properly.
iMOM & All Pro Dad Breakfasts - Organize food, drinks, and dinnerware for iMOM and All Pro Dad breakfasts four times a year.
5th Grade Celebration & Activities - Chairperson heads up the 5th grade celebration activities committees that include fundraising events, t-shirt design, memory book production, banquet planning and any other 5th grade events.
Sweetheart Dance - Coordinate caterer, decorations, pictures, souvenirs, RSVPs and payment for the dance.
Sunshine - Coordinate greeting cards/small gifts for teachers and staff for celebrations (birthday, wedding, baby, etc.) and condolences.
Student of the Month - Supply goodie bags and bumper stickers for all students of the month.
Ways & Means
Walk-a-thon - Chairperson responsible for organizing and running fun run/walk-a-thon fundraiser in the fall.
Fall Festival - Chairperson responsible for coordinating event including organizing games, overseeing food vendors, securing of entertainment/bounce house vendors, work basket donation chair, volunteers, and other festival activities.
Box Tops - Chairperson responsible for organizing and running Box Top label program.
Holiday Shoppe - Chairperson responsible for coordinating holiday shoppe event with PTA selected vendor. Work with vendor to order product, organize volunteers, shopping schedule and sale of items.
Birthday Marquee - Work with head custodian to get names on marquee, give out birthday goodie bags.
Communications
Volunteer Involvement - Chairperson responsible for coordinating communication regarding PTA volunteer opportunities.
Homeroom Parents - Chairperson responsible for organizing and communicating with homeroom parents and keeping them informed throughout the year.
Membership
Business Partners - Chairperson responsible for forming partnerships with businesses that support Riverhills and soliciting donations from businesses to support PTA programs.
Yearbook - Chairperson responsible for selecting vendor, coordinating publishing and design of yearbook, advertising sales of yearbook and distribution.
Programs
Hospitality - Chairperson is responsible for coordinating hospitality events throughout the year. The main events to coordinate include bus driver, custodial, lunchroom appreciation week, administrative appreciation week, teacher appreciation week, and feed the teachers on conference nights.
Reflections - Each year, the PTA Reflections Program challenges students to create art inspired by a specific theme. Chairperson is responsible for advertising program, soliciting entries, and ensuring all entries are submitted properly.
iMOM & All Pro Dad Breakfasts - Organize food, drinks, and dinnerware for iMOM and All Pro Dad breakfasts four times a year.
5th Grade Celebration & Activities - Chairperson heads up the 5th grade celebration activities committees that include fundraising events, t-shirt design, memory book production, banquet planning and any other 5th grade events.
Sweetheart Dance - Coordinate caterer, decorations, pictures, souvenirs, RSVPs and payment for the dance.
Sunshine - Coordinate greeting cards/small gifts for teachers and staff for celebrations (birthday, wedding, baby, etc.) and condolences.
Student of the Month - Supply goodie bags and bumper stickers for all students of the month.
Ways & Means
Walk-a-thon - Chairperson responsible for organizing and running fun run/walk-a-thon fundraiser in the fall.
Fall Festival - Chairperson responsible for coordinating event including organizing games, overseeing food vendors, securing of entertainment/bounce house vendors, work basket donation chair, volunteers, and other festival activities.
Box Tops - Chairperson responsible for organizing and running Box Top label program.
Holiday Shoppe - Chairperson responsible for coordinating holiday shoppe event with PTA selected vendor. Work with vendor to order product, organize volunteers, shopping schedule and sale of items.
Birthday Marquee - Work with head custodian to get names on marquee, give out birthday goodie bags.
Communications
Volunteer Involvement - Chairperson responsible for coordinating communication regarding PTA volunteer opportunities.
Homeroom Parents - Chairperson responsible for organizing and communicating with homeroom parents and keeping them informed throughout the year.
Membership
Business Partners - Chairperson responsible for forming partnerships with businesses that support Riverhills and soliciting donations from businesses to support PTA programs.
Yearbook - Chairperson responsible for selecting vendor, coordinating publishing and design of yearbook, advertising sales of yearbook and distribution.